As announced in an eMail of June 20, 2014, IBPSA will hold its ANNUAL AND SPECIAL GENERAL MEETING OF MEMBERS on the 21st day of September, 2014, at 09h00 local time at RWTH Aachen University, E.ON Energy Research Center, Campus Melaten, Mathieustrasse 10, 52074 Aachen, Germany.
Among the business before the meeting will be consideration of primary corporate documents that have been revised to conform to updated Canadian law. These documents have been approved by the IBPSA Board of Directors; copies are attached for your review.
If you cannot attend in person, please complete and return the proxy form found below so your vote may be counted.
A Member has the right to appoint a proxy holder of his/her choice, to attend and act for the Member on the Member?s behalf at the meeting. To exercise this right, the Member may insert the name of the desired person (who may but need not be a Member) in the blank space provided.
I appoint __________________________________________ (fill in name) as my proxy to attend, act and vote for and on my behalf.
If no person is named above or the named person fails to attend the Annual and Special General Meeting of Members specified above, then I appoint Lori McElroy (IBPSA Secretary) or failing her, Charles S. Barnaby (IBPSA Vice President) as my proxy to attend, act and vote for and on my behalf.
This proxy is only valid at the at the Annual and Special General Meeting of Members specified above and at any and all adjournments thereof.
In the absence of contrary instructions, the proxy holder shall vote in favour of each of the following motions. I grant authority to the proxy holder to vote in his/her discretion in respect to any other matter not listed below.
Motion A. That the Application for Articles of Continuance under section 211 of the Canada Not-for-profit Corporations Act (the ?CNCA?) (see attached) is approved.
[ ] For [ ] Against
Motion B. That the new General By-Law (dated July 8, 2014) that conforms to the CNCA (see attached) is confirmed.
[ ] For [ ] Against
I hereby consent to the Members? meeting being held outside Canada, and at the location specified above.
Member name: _____________________________
Date: ____________________________________ If left undated, this will be deemed to be dated September 19, 2014
E-MAIL THIS PROXY TO: Lori McElroy, IBPSA Secretary (proxy@ibpsa.org or Lori.McElroy@ads.org.uk). ONLY PROXY FORMS RECEIVED BEFORE 0h00 UTC ON SEPTEMBER, 20, 2014 WILL BE COUNTED.
—————————————————————————- Lori McElroy